Without delay
Deaths
Report to the HSE immediately by the quickest practicable means. Follow up with a written report within 10 days.
RIDDOR 2013 reg. 6(1)
Included in HSEQ Nova Core
Digital accident book and RIDDOR reporting
Record workplace accidents in a digital accident book that meets the Social Security (Claims & Payments) Regulations 1979. When an event is reportable under RIDDOR 2013, the system flags the correct deadline so the clock never runs out unnoticed.
£29.00/month per company, unlimited users. No extra cost for RIDDOR.
Digital accident book on any device
Log injuries and near misses in minutes, not the time it takes to find the paper pad.
RIDDOR 2013Social Security (Claims & Payments) Regs 1979HSWA 1974MHSWR 1999
RIDDOR 2013
Five categories of reportable event
The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 set out which workplace events must be reported to the HSE and within which time frame.
10 days
Specified injuries
Fractures (other than fingers, thumbs, toes), amputations, loss of sight, crush injuries, scalping, burns requiring hospital admission, and other injuries listed in Schedule 1.
RIDDOR 2013 reg. 4
15 days
Over-seven-day injuries
Where a worker is incapacitated for more than seven consecutive days (not counting the day of the accident), the employer must report within 15 days of the incident.
RIDDOR 2013 reg. 4
As soon as diagnosed
Occupational diseases
Carpal tunnel syndrome, occupational dermatitis, hand-arm vibration syndrome, occupational asthma, tendonitis, and other diseases listed in Schedule 2.
RIDDOR 2013 reg. 8
Without delay
Dangerous occurrences
Collapse of scaffolding, failure of a pressure vessel, electrical short circuit causing fire, collapse of a building, and other events listed in Schedule 2.
RIDDOR 2013 reg. 7
Not RIDDOR
Near misses
Near misses are not reportable under RIDDOR, but recording them is widely recognised as good practice and supports a culture of proactive reporting. HSEQ Nova logs them alongside injuries without triggering a false RIDDOR deadline.
How it works
From incident to closure in four steps
The system handles the classification and the clock. Your team handles the investigation and the actions.
01
Log the incident
A first aider or supervisor records the event in the digital accident book — injury type, location, persons involved and immediate actions taken.
02
Auto-classify
HSEQ Nova checks whether the event is reportable under RIDDOR 2013 and assigns the correct reporting clock: without delay, 10 days, or 15 days.
03
Flag the deadline
Reportable events appear on the HSEQ cockpit with a countdown. The responsible person sees the clock before it expires, not after.
04
Track to closure
Record investigation findings, corrective actions and root cause. Close the entry when the work is done and keep the audit trail.
Included in Core
What the digital accident book gives you
Every feature below is part of HSEQ Nova Core at £29.00 per month with unlimited users. No add-on required.
Digital accident book
Replaces the paper BI 510 pad. Every entry is timestamped, attributed and stored digitally — meeting the Social Security (Claims and Payments) Regulations 1979.
RIDDOR deadline tracking
Reportable events are flagged with the correct clock. Deaths and dangerous occurrences are flagged for immediate reporting; specified injuries for 10 days; over-seven-day injuries for 15 days.
Near miss recording
Near misses are not reportable under RIDDOR, but recording them is widely recognised as good practice. HSEQ Nova keeps them in the same system without triggering a false RIDDOR deadline.
Personal data kept private
Accident book entries contain personal details — name, address, injury description. HSEQ Nova keeps this data off the public safety board and controls access by role.
Three-year retention
Accident book records must be kept for at least three years from the date of the last entry. Digital storage removes the risk of a misplaced pad or water-damaged paper.
Audit trail
Every edit is logged. If an inspector or insurer asks who recorded what and when, the record is already there.
Frequently asked questions
Common questions about accident books, RIDDOR 2013 and how HSEQ Nova handles incident reporting.
Do I need a paper accident book or can it be digital?
The Social Security (Claims and Payments) Regulations 1979 require employers with 10 or more employees to keep an accident book. The regulations do not require it to be paper — a digital record is lawful provided it captures the same information (date, time, injured person, nature of injury, circumstances) and is kept for at least three years.
What must be reported under RIDDOR 2013?
RIDDOR 2013 requires employers to report deaths, specified injuries (listed in Schedule 1), over-seven-day incapacitation, certain occupational diseases, dangerous occurrences and gas-related incidents. Near misses are not reportable under RIDDOR but should still be recorded in the accident book.
What is the difference between the 10-day and 15-day RIDDOR deadline?
Deaths and specified injuries must be reported within 10 days of the incident (deaths must also be reported without delay by the quickest practicable means). Over-seven-day injuries — where the worker is incapacitated for more than seven consecutive days — must be reported within 15 days of the incident, not 15 days from the seventh day off.
Does HSEQ Nova report directly to the HSE?
No. The responsible person must submit the report to the HSE through the official online reporting form at the HSE website. HSEQ Nova tracks the event, classifies it and counts down the deadline so you can prepare the report before the clock expires.
Is the accident book part of HSEQ Nova Core?
Yes. The digital accident book and RIDDOR triage are included in HSEQ Nova Core at £29.00 per month (excluding VAT) with unlimited users. There is no additional charge for RIDDOR deadline tracking.
Part of HSEQ Nova Core — no extra cost
Replace the paper accident book today
Log injuries and near misses digitally. If an event is reportable under RIDDOR, the deadline is already running in the system. £29.00 per month, unlimited users. Stripe Tax applies reverse charge for UK VAT-registered customers.
- Digital accident book — replaces the paper pad
- RIDDOR deadline tracking built in
- Near misses recorded without false alerts
- Personal data kept off the safety board
- Three-year retention as standard
- Unlimited users at no extra cost